The Administrative Assistantwill work with, support and report to the Executive Director.Will work to execute the mission of the organization by providing logistic and administrative support to ensure the organization runs smoothly. This position is accountable to the Executive Director and the Board of Directors. This position will be part time, 30 hours a week, with the potential of becoming full time.
Key Functions:
• Assist with oversight of agency operations and the main office.
• Coordinate the organization’s resource development efforts, including strategy and implementation.
• Ensure agency accountability as it relates to parent organization, Teen Challenge and non-profit regulations.
• Provide administrative support for the Executive Director.
Qualifications:This will be a person who is in alignment and full agreement with the mission and goals of Hannah’s Haven and Teen Challenge as a Christ based ministry. They must have effective oral and written communication skills, ability to work with a diverse population of people, possess strong organizational skills, ability to multi task, and be flexible.They are highly motivated, proactive, and takeinitiative in the performance of their duties. Will help seek out new opportunities and challenges to achieve success. They must work well independently as well as lead group efforts and activities.Proficient with Word, Excel, Outlook and able to become proficient with REALM and other programs we use.
Responsibilities: The responsibilities of the Administrative Assistant shall include, but are not limited to the following:
Board of DirectorsRelations:
• Prepare, present and interpret appropriate reports to the President for presentation to the Board.
• Prepare evaluation reports of the program’s effectiveness.
• Send notifications to the Board and attend the monthly Board meetings.
Operations:
• Organize the administrative functions of the program.
• Perform all administrative tasks, answer emails and phone calls, process incoming mail & bills.
• Order supplies for the office, program and property.
• Help coordinate the Intake process, conduct phone interviews, pray over and about potential applicants. Handle correspondence with prospective student during application process.
• Manage the REALM database and keep it current. Develop and manage the volunteer database.
• Manage the E-Giving website and record donations in REALM.
• Coordinate property maintenance needs by scheduling preventative service and emergency repairs. Keeping accurate records of services performed. Areas includevendor contracts, lawn maintenance, trash and recycling, fire alarm system, phone and internet service, septic system maintenance and repairproperty improvements,and other minor repairs
